PDF Format
How NoteDrop formats your file notes as PDFs.
Document Structure
Each PDF includes:
- Header: Logo (optional), firm name (optional), reference number, name, type, date, author
- Note Type: Displayed as a heading (e.g., "FILE NOTE", "TELEPHONE ATTENDANCE")
- Body: Your note content with formatting rendered
- Page Numbers: "Page X" at the bottom of each page
Dynamic Labels
PDF header labels adapt to your industry profile:
| Field | Legal | Medical | Real Estate |
|---|---|---|---|
| Reference | Matter No. | Patient ID | Property ID |
| Name | Client | Patient | Property |
| Category | Matter Type | Diagnosis | Transaction |
Text Formatting
Formatting applied in the note editor renders in the PDF:
- Bold and italic (toolbar buttons or ⌘B / ⌘I)
- Bullet and numbered lists
Inline codefrom backticks, in monospace
Markdown output (.md) is plain text — the same formatting is stored as standard markers like **bold** and - item.
Multi-Page Support
Long notes automatically flow across multiple pages. Page numbers are added to each page.
Filename Convention
Files are automatically named using a zero-padded daily increment:
YYYY-MM-DD XX Note Type - Description.ext Where XX is a zero-padded daily sequence number (01, 02, etc.) and .ext matches your output format.
Examples
2026-01-11 01 File Note.pdf2026-01-11 01 File Note - Call with Client.pdf2026-01-11 02 Telephone Attendance.md
The daily counter resets each day and ensures unique filenames when creating multiple notes. Editing an existing note keeps its original sequence number.