File notes in seconds, not minutes

Create professional PDF file notes directly into your project folders. No navigation. No filing decisions. Just drop a note and get back to work.

Download for macOS View Documentation

Requires macOS 13.0 (Ventura) or later

New File Note

SMITH John – Estate of

013456

Type:

File Note ▾

Note:

Spoke with client regarding timeline. Advised on next steps and confirmed key details... |

The problem with file notes

The old way

Open Word Find template, wait to load

~30s

Navigate to folder Click through directories

~20s

Name the file Remember the convention

~15s

Fill in header Date, reference, client...

~20s

Finally write What were you noting again?

???

Total overhead: ~90 seconds

With NoteDrop

Right-click, write, done NoteDrop handles everything else

Auto-detects project folder
Names file correctly
Fills in all metadata
Generates professional PDF

Time to writing: ~3 seconds

Three ways to capture

Use whatever feels natural. They all work the same way.

Menu Bar

Finder

9:41

Click the NoteDrop icon in your menu bar. Always one click away.

Keyboard Shortcut

esc

tab

caps

shift

⌃

⌥

⌘

Press ⌃⌥⌘N from anywhere. Instant capture.

Finder Context Menu

📁 Correspondence

📁 Documents

📁 Assets

Right-click any folder → Quick Actions → New File Note.

Pro tip: Map Caps Lock to Hyper Key with Hyperkey, Raycast, or BetterTouchTool for one-key access.

Adapts to your profession

One app, five industry profiles. Labels and parsing adjust automatically.

Your Firm Name

Matter No. 013456

Client SMITH John

Matter Type Estate of

FILE NOTE

Legal

Smart label adaptation

Select your industry profile during setup. NoteDrop automatically uses the right terminology for your PDF headers and folder parsing.

Industry-specific labels

Flexible folder parsing

Change anytime in Settings

Auto-cycling through profiles

Smart folder detection

NoteDrop understands your project folder structure.

📁 Projects

📂 013456 SMITH John – Estate of

 📁 Correspondence
← saves here 

📁 Documents

📁 Assets

Automatic context resolution

Select any folder in your project — NoteDrop finds the right place
Subfolder detection configurable per industry
Project metadata parsed from folder name
Flexible detection — numeric prefix, any parseable, or manual

Multiple output formats

Save as PDF, Markdown, or both. You choose.

Your Firm Name

Reference 013456

Name SMITH John

Type Estate of

Date 17 January 2026 at 2:34 PM

Author J. Smith

FILE NOTE

Spoke with client regarding timeline.

Key points discussed:
• Confirmed details are correct
• Advised on next steps
• Scheduled follow-up for next week

Action: Prepare documents for review.

Output formats

PDF — professional, printable file notes
Markdown — plain text with YAML frontmatter
Both — save PDF and Markdown simultaneously

Features

Voice dictation — one-click access to macOS dictation
Markdown in notes — bold, italic, lists render in PDF
Multi-page PDFs — long notes flow across pages
Custom labels — adapts to your industry
Auto-naming — consistent file naming

Custom note types

Built-in types plus add your own. Hide types you don't use.

Your files. Your folders. Your control.

No internal storage

Notes are saved as PDFs directly to your folders. NoteDrop keeps nothing.

No network access

Everything happens locally. No cloud sync, no analytics, no telemetry.

Sandbox compliant

Built with macOS security best practices. App Store ready.

Finder is truth

Your existing folder structure remains the system of record.

Ready to drop some notes?

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Direct download with automatic updates. Notarized by Apple.